Awardee Documents

These documents are provided for the use of prospective applicants and current grantees. Should any grant recipient have questions or concerns regarding their grant please contact the Commission directly.

The Commission’s Funding Policies for Grant Awards govern all applications and awards. Both applicants and organizations that have been awarded grants should read them closely: Current Funding Policies

Application Documents:

Budget Worksheet

Line Item Detailed Budget

Budget Code Reference Sheet

Certification Statement


Post Award Documents:


COV Substitute W-9 Form

Signature Authorization Form

Financial Electronic Data Interchange (FEDI) Form


Payment Request Documents:

Grant Disbursement Guidelines

Payment Request Instructions

Payment Request Form

Cumulative Line Item Budget Worksheet for Southwest 

Budget Drawdown Summary for Southern Grants

Guidelines for Advance of Funds


Reporting Documents:

Online Grant Reporting Instructions

Grant Reporting Form New Form!


Asset Management:

Equipment Transfer Request and Agreement

Real Property Transfer Request and Agreement


Instructional Videos:

Post award navigation can be tricky. There are documents to fill out, receipts and match expenses to track, reimbursement requests to submit, and reports to complete. Check out these informative videos as TRRC staff walks through the Current Funding Policies Document and expands on the information found there.

These videos give a broad overview of the grant application process but we know that every project is different and requires individualized attention. For questions or concerns regarding a particular project please reach out to our grants staff. Southern Virginia: Sarah Capps: (540) 483-0179 ext. 2168, Southwest Virginia: Sara Williams: (276) 619-4325 and they will be happy to assist you.

Post Award Paperwork & Staff Introductions

Tracking and Submitting Documentation for Reimbursement and Match

Odds & Ends: Reporting, Site Visits, Press Releases, and More